1. General Information

This policy applies to the website operating at the URL address: senatorhotel.pl.
The operator of the website and the Personal Data Administrator is: Hotel Senator, Rynek Solny 4.
Contact e-mail address of the operator: studio@projective.it.
The operator is the Administrator of your personal data with respect to the data voluntarily provided in the Website.

The Website uses personal data for the following purposes:

• Presentation of offers or information

The Website collects information about users and their behavior in the following ways:

• Through data voluntarily entered in forms, which are then entered into the Operator’s systems.

• Through the storage of cookies on end-user devices.

2. Selected Data Protection Methods Used by the Operator

• Login and personal data entry areas are protected at the transmission layer (SSL certificate). This ensures that personal data and login details entered on the site are encrypted on the user’s computer and can only be read on the target server.

• User passwords are stored in a hashed form. The hashing function is one-way — it is not possible to reverse its operation, which is currently the modern standard for storing user passwords.

• The operator periodically changes administrative passwords.

• An important element of data protection is the regular updating of all software used by the Operator to process personal data, particularly meaning regular updates of programming components.

3. Hosting

The Website is hosted (technically maintained) on servers of the operator: cyberFolks.pl.

For technical reliability, the hosting company keeps server-level logs. The recorded data may include:

• resources identified by URL (requested resources – pages, files),

• time of request arrival,

• time of response,

• client station name – identification carried out by the HTTP protocol,

• information about errors that occurred in HTTP transactions,

• URL address of the previously visited page (referrer link) – if the Website was accessed via a link,

• information about the user’s browser,

• IP address information,

• diagnostic information related to the process of ordering services independently via recorders on the site,

• information related to the handling of e-mail directed to and sent by the Operator.

4. Your Rights and Additional Information on Data Usage

In certain situations, the Administrator has the right to transfer your personal data to other recipients, if necessary to perform a contract with you or fulfill obligations imposed on the Administrator. This applies to the following groups of recipients:

• hosting company on an entrusted basis,

• authorized employees and associates who use the data to achieve the purpose of operating the site,

• companies providing marketing services for the Administrator.

Your personal data will be processed by the Administrator no longer than necessary to carry out the activities specified by separate regulations (e.g., accounting). For marketing data, the data will not be processed longer than 3 years.

You have the right to request from the Administrator:

• access to your personal data,

• rectification,

• deletion,

• restriction of processing,

• and data portability.

You have the right to object to the processing referred to in point 3.2 concerning the processing of personal data for the purposes of the legitimate interests pursued by the Administrator, including profiling, whereby the right to object may not be exercised if there are compelling legally valid grounds for processing, overriding your interests, rights, and freedoms, in particular for the establishment, exercise, or defense of claims.

You have the right to lodge a complaint against the Administrator’s actions with the President of the Personal Data Protection Office, ul. Stawki 2, 00-193 Warsaw.

Providing personal data is voluntary but necessary to operate the Website.

Automated decision-making, including profiling, may be undertaken with respect to you for the purpose of providing services under a concluded agreement and for the direct marketing conducted by the Administrator.

Personal data is not transferred to third countries within the meaning of data protection laws. This means that we do not transfer them outside the European Union.

5. Information in Forms

The Website collects information voluntarily provided by the user, including personal data if provided.
The Website may record information about connection parameters (time stamp, IP address).
In some cases, the Website may save information facilitating the association of form data with the e-mail address of the user completing the form. In this case, the user’s e-mail address appears within the URL of the page containing the form.

Data provided in forms are processed for the purpose resulting from the function of a given form, e.g., handling a service request, business contact, service registration, etc. Each time, the context and description of the form clearly inform what it is used for.

6. Administrator’s Logs

Information about user behavior in the Website may be subject to logging. These data are used for Website administration.

7. Important Marketing Techniques

The Operator uses statistical analysis of Website traffic via Google Analytics (Google Inc., based in the USA). The Operator does not provide personal data to the operator of this service, only anonymized information. The service uses cookies on the user’s end device.

Regarding user preference information collected by Google’s advertising network, the user can view and edit the information derived from cookies using the tool: https://www.google.com/ads/preferences/

8. Information on Cookies

The Website uses cookies.

Cookies are IT data, in particular text files, stored on the end device of the Website User and intended for use on the Website. Cookies usually contain the name of the website from which they originate, their storage time on the end device, and a unique number.

The entity placing cookies on the end device of the Website User and accessing them is the Website operator.

Cookies are used for the following purposes:

• maintaining the Website User’s session (after logging in), so that the user does not have to re-enter login and password on every subpage,

• achieving purposes specified above in the section “Important Marketing Techniques”.

Within the Website, two basic types of cookies are used: session cookies and persistent cookies. Session cookies are temporary files stored on the User’s end device until logging out, leaving the Website, or turning off the software (web browser). Persistent cookies are stored on the User’s end device for the time specified in the parameters of the cookies or until deleted by the User.

Web browsing software (web browser) usually allows cookies to be stored on the User’s end device by default. Website Users can change the settings in this respect. The web browser allows deleting cookies. Automatic blocking of cookies is also possible. Detailed information is contained in the help or documentation of the web browser.

Restrictions on the use of cookies may affect some of the functionalities available on the Website.

Cookies placed on the Website User’s end device may also be used by entities cooperating with the Website operator, particularly including companies: Google (Google Inc., USA), Facebook (Facebook Inc., USA), Twitter (Twitter Inc., USA).

9. Cookie Management – How to Express and Withdraw Consent in Practice?

If the user does not wish to receive cookies, they may change the browser settings. Please note that disabling cookies essential for authentication, security, or user preference maintenance processes may hinder or, in extreme cases, prevent the use of websites.

To manage cookie settings, select your web browser from the list below and follow the instructions:

• Edge

• Internet Explorer

• Chrome

• Safari

• Firefox

• Opera

Mobile devices:

• Android

• Safari (iOS)

• Windows Phone